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Information Collected Automatically When You Visit this Website

When visiting this website the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES automatically collects and stores the following information about your visit:

(i) User client hostname. The hostname of Internet Protocol address of the user requesting access to a state agency web site.

(ii) The type of browser and operating system you used;

(iii) The date and time you visited this site;

(iv) The web pages or services you accessed at this site;

(v) The web site you visited prior to coming to this web site

(vi) The web site you visit as you leave this web site; and

(vii) If you downloaded a form, the form that was downloaded.

None of the foregoing information is deemed to constitute personal information.

The information that is collected automatically is used to improve this website's content and to help the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES understand how users are interacting with the website. This information is collected for statistical analysis, to determine what information is of most and least interest to our users, and to improve the utility of the material available on the website. The information is not collected for commercial marketing purposes and the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES is not authorized to sell or otherwise disclose the information collected from the website for commercial marketing purposes.

Cookies
Cookies are simple text files stored on your web browser to provide a means of distinguishing among users of this website. The use of cookies is a standard practice among Internet websites. To better serve you, we use "session cookies" to enhance or customize your visit to this website. Session cookies can be created automatically on the device you use to access this state agency website. These session cookies do not contain personal information and do not compromise your privacy or security. We may use the cookie feature to store a randomly generated identifying tag on the device you use to access this website. A session cookie is erased during operation of your browser or when your browser is closed.
If you wish, you may complete a registration to personalize this website and permit a "persistent cookie" to be stored on your computer's hard drive. This persistent cookie will allow the website to recognize you when you visit again and tailor the information presented to you based on your needs and interests. The NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES uses persistent cookies only with your permission. However at this time, we do not require a log on.

The software and hardware you use to access the website allows you to refuse new cookies or delete existing cookies. Refusing or deleting these cookies may limit your ability to take advantage of some features of this website.

Information Collected When You E-mail this Website or Initiate an Online Transaction

During your visit to this website you may send an e-mail to the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES. Your e-mail address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your e-mail address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to forward your message to another State agency for appropriate action. Your e-mail address is not collected for commercial purposes and the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES is not authorized to sell or otherwise disclose your e-mail address for commercial purposes.
During your visit to this website you may complete a survey, registration, or order form. The information, including personal information, volunteered by you in initiating the transaction is used by the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES to operate NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES programs, which include the provision of goods, services, and information. The information collected by the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES may be disclosed by the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES for those purposes that may be reasonably ascertained from the nature and terms of the transaction in connection with which the information was submitted.

The NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES does not knowingly collect personal information from children or create profiles of children through this website. Users are cautioned, however, that the collection of personal information submitted in an e-mail or through an online transaction will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or State law, be subject to public access. The NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES strongly encourages parents and teachers to be involved in children's Internet activities and to provide guidance whenever children are asked to provide personal information online.

Information and Choice
As noted above, the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES does not collect any personal information about you during your visit to this website unless you provide that information voluntarily by sending an e-mail or initiating an online transaction such as a survey, registration, or order form. You may choose not to send us an e-mail, respond to a survey, or complete an order form. While your choice not to participate in these activities may limit your ability to receive specific services or products through this website, it will not prevent you from requesting services or products from NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES by other means and will not normally have an impact on your ability to take advantage of other features of the website, including browsing or downloading most publicly available information.

Disclosure of Information Collected Through This Website
The collection of information through this website and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. The NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES will only collect personal information through this website or disclose personal information collected through this website if the user has consented to the collection or disclosure of such personal information. Participation in an online transaction resulting in the disclosure of personal information to the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES by the user, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES for the purposes reasonably ascertainable from the nature and terms of the transaction.

However, the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES may collect or disclose personal information without user consent if the collection or disclosure is:

(1) necessary to perform the statutory duties of the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES, or necessary for the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES to operate a program authorized by law, or authorized by state or federal statute or regulation;

(2) made pursuant to a court order or by law;

(3) for the purpose of validating the identity of the user; or

(4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law.
The NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES may disclose personal information to federal or state law enforcement authorities to enforce the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES rights against unauthorized access or attempted unauthorized access to the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES information technology assets or against other inappropriate use of this website.

Retention of Information Collected Through this Website
The information collected through this website is retained by the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. Information on the requirements of the Arts & Cultural Affairs Law may be found at . In general, the Internet services logs of the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES, comprising electronic files or automated logs created to monitor access and use of Agency services provided through this website, are retained for four months and then destroyed. Information, including personal information, that you submit in an e-mail or when you initiate an online transaction such as a survey, registration form, or order form is retained in accordance with the records retention and disposition schedule established for the records of the program unit to which you submitted the information. Information concerning these records retention and disposition schedules may be obtained through the Internet privacy policy contact listed in this policy.

Access to and Correction of Personal Information Collected Through this Website
Any user may submit a request to the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSONS WITH DISABILITIES privacy compliance officer to determine whether personal information pertaining to that user has been collected through this website. Any such request shall be made in writing to the address below and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address of the privacy compliance officer is:

Webmaster
NYS Office of Advocate for Persons' with Disabilities
1 Empire State Plaza
Albany, New York 12223-1150

The privacy compliance officer shall, within five (5) business days of the date of the receipt of a proper request: (i) provide access to the personal information; (ii) deny access in writing, explaining the reasons therefore; or (iii) acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.

In the event that the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES has collected personal information pertaining to a user through the state agency website and that information is to be provided to the user pursuant to the user's request, the privacy compliance officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.
Confidentiality and Integrity of Personal Information Collected Through this Website

The NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES is strongly committed to protecting personal information collected through this website against unauthorized access, use, or disclosure. Consequently, the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES limits employee access to personal information collected through this website to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information are required to follow appropriate procedures in connection with any disclosures of personal information.

In addition, the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, [state actual practices or procedures such as authentication, monitoring, auditing, and encryption.] These security procedures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

For website security purposes and to maintain the availability of the website for all users, the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage this website.

Disclaimer

The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through this website.

In order to provide users with certain information, the NEW YORK STATE OFFICE OF ADVOCATE FOR PERSON'S WITH DISABILITIES provides links to the websites of local, State, and federal government agencies, and to the websites of other organizations. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services, or accessibility of that website. Once you link to another website from this website, including one maintained by the State, you are subject to the terms and conditions of that website, including, but not limited to, its Internet privacy policy.

Contact Information
For questions regarding this Internet privacy policy, please contact:
(via e-mail)

(via regular mail)

NYS Office of Advocate for Persons with Disabilities
1 Empire State Plaza
Suite 1001
Albany, New York 12223-1150

Definitions

A complete listing of defined terms for NYS Information Technology Policies, Standards, and Best Practice Guidelines is available in the "NYS Information Technology Policies, Standards, and Best Practice Guidelines Glossary" .

Clear gif shall mean a graphic with a unique identifier, similar to a cookie, used to track the online movements of users. Clear gifs are also known as pixel tags, web beacons, or web bugs.

Click-through shall mean a message on a user's computer screen, requiring that the user respond to a question and, as a result, provide information by clicking on an icon

Cookie shall mean a unique text file stored on a user's computer by an Internet browser. These text files are used as a means of distinguishing among users of a website and as a means of customizing the website according to the user's preferences and interests. A cookie will not include personal information unless the user has volunteered that information.

Collect shall mean to store information, including via cookie technology, for purposes of retrieval at a later time to initiate communication with or make determinations about the person who is the subject of such information.

Disclose shall mean to reveal, release, transfer, disseminate or otherwise communicate information orally, in writing or by electronic or other means, other than to the person who is the subject of such information.

Internet shall mean a system of linked computer networks, international in scope, that facilitate DATA transmission and exchange.

Internet Protocol Address or IP Address shall mean a numerical identifier assigned either to a user's Internet service provider or directly to a user's computer. An IP Address is not considered personal information for purposes of the Internet Security and Privacy Act.

Persistent cookie shall mean a cookie that remains on the user's computer.

Personal information shall mean any information concerning a natural person which, because of name, number, symbol, mark or other identifier, can be used to identify that natural person.

Session cookie shall mean a cookie that is erased during browser operation or when the browser is closed.

State agency shall, for the purposes of this policy, have the same meaning as the meaning given to "agency" in subdivision one of section ninety-two of the NYS Public Officers Law.

State agency website shall mean an internet website operated by or for a state agency, including those websites operated on behalf of state agencies by other public or private entities, but shall not include any portions of the internet outside of the control of the state agency.

User shall mean any natural person who uses the internet to access a state agency website.